Form Name	Use this form to:	Additional Documentation Needed	Approvals	Format	Last Updated
Procard Contract: Staff	Contract required for any staff member who has a procard.		Signature of Procard holder	PDF	7/1/08
Procard Contract: Faculty and PI's	Contract required for any faculty member or PI who has a procard.		Signature of Procard holder	PDF	7/1/08
Direct Pay Request (DPAY)	Generate Payment to: Vendors under $3000, 1099's, honorariums	Original Invoice	Dept. Head / Director Funding Approval *if necessary*	EXCEL	7/1/08
Expense Reimburse- ment Voucher	Reimburse individuals for expenses incurred on behalf of the University.	Original receipts for all expenses $75.00 and above Recorded explanation for charges under $75.00. Exchange rate required for international travel.	Dept Head / Supervisor Funding Approval *if necessary*	EXCEL	7/1/08
Procard Application	Apply for the Procurement Credit Card	None	Dept. Head/ Supervisor Budget/DSPA Senior Vice President* *if necessary	PDF EXCEL	4/16/04
Procard Travel Reconcil- ation Report	Reconcile expenses incurred while traveling on behalf of the University that were charged to the Procard. Reconcile to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person.	Original, itemized receipts for all expenses $75.00 and over, except when the ATM function is utilized, then all original receipts are required for those out-of-pocket expenses. Recorded explanation for charges under $75.00. Exchange rate required for international travel. Reconcile your receipts to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person.	Dept. Head/ Supervisor	EXCEL	7/1/08
ProCard Reconcil- ation	Reconcile monthly ProCard expenses to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person.	All receipts $75.00 and over Recorded explanation for charges under $75.00. FRS Budget Report	Dept. Head/ Supervisor	EXCEL	7/1/08
Hotel Credit Reference	Supply hotels with references regarding the University's account with other hotels.			PDF EXCEL	4/16/04
Vendor Credit Reference	Supply vendors with references regarding the University's account with other vendors.			PDF EXCEL	7/1/08
American Express Credit Card Application	Apply for the American Express Credit Card		Dept. Head/ Supervisor	PDF EXCEL	7/1/08
Request for Action Form	Request changes to a Procard account		Dept. Head/ Supervisor Budget/DSPA Senior Vice President* *if necessary	PDF EXCEL	7/1/08
Lost/Stolen Procard Notification Form	Inform A/P that a Procard has been lost/stolen	Cardholder must call JPMorganChase to report the account and request that a new account & plastic be created.		PDF EXCEL	7/1/08
Statement of Questioned Item	Inquire about and/or dispute a Procard charge	Cardholder should inquire with Customer Service at JPMorganChase.		PDF EXCEL	10/01/03
Employee Independent Contractor Certification Form	For engage-ment of services		Dept. / Unit Head	PDF WORD	1/31/05
Professional Services Agreement Template	For engage-ment of services		Dept. / Unit Head, Consultant	PDF WORD	2/19/06
Bank Credit Reference Form	Used to provide new vendors with the University's credit worthiness			PDF WORD	7/1/08