Purchasing - Vendor Master File
Policy
PURPOSE: To establish guidelines for adding and modifying vendor records on the University's Vendor Master File.
DEFINITIONS: Vendor Master File: A database on the Financial Records System (FRS) that contains a record of all vendors with whom the University conducts business.
SCOPE: Applies to all Northeastern University employees.
POLICY:
1. The Purchasing Systems Coordinator has sole responsibility for entering and maintaining complete vendor records in the FRS Vendor Master File.
2. Designated individuals in Accounts Payable have limited authority to create vendor records. This authorization is restricted to entering sufficient "remit to" data to facilitate vendor payments.
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