Table of contents: alphabetical Table of contents: department

 

Purchasing - Change Orders

Policy

Subject Area: Purchasing
Policy Title: Change Orders
Policy / Procedure No: PUR007
Responsible Office: Purchasing
Documents Needed: Purchasing Forms (Refer to the "Purchasing Forms" link on the Purchasing Home Page - http://www.purchasing.neu.edu/.)

PURPOSE: To establish guidelines for using change orders.

DEFINITIONS: Change Order: A formal change to a Purchase Order that results in a revised Purchase Order being issued.

SCOPE: Applies to all Northeastern University employees.

POLICY:
1. A change order must be issued when any of the following items in the original purchase order are changed:

  • price
  • quantity
  • delivery date
  • scope of work
2. Blanket Purchase Orders may not exceed one year in duration. Change orders may be executed for blanket orders for the original year of coverage, but can not be issued to extend the term of the blanket purchase order beyond its' initial term.

3. Requisitions to initiate a change-order are generated as per the attached guidelines.

CHANGE ORDER PROCEDURES

Change order requisitions should be generated if there are revisions to a purchase order affecting quantity, price, delivery date, and scope of work.

TO INCREASE OR DECREASE QUANTITY AND/OR PRICE, TO CHANGE DELIVERY DATE AND/OR SCOPE OF WORK

1. Change Orders for purchase orders is the responsibility of the Purchasing Department.

2. A Purchase Order request Form must be completed and submitted to Purchasing for processing. (refer to Appendix for a sample form)