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Business Office - Bookstore Purchases
Procedure
| Title: |
Bookstore Purchases |
| Policy / Procedure No: |
BO002 |
| Purpose: | To define procedures for purchasing work-related items at the Bookstore. |
| Who Performs: | University Bookstore staff. |
| Documents Needed: | Procurement Card or Green Bookstore Requisition . |
| General Information: |
Items purchased with a
Bookstore Requisition or Procurement Card are charged at a discount off retail pricing. |
| Special Instructions: | Bookstore requisitions must be used only for purchasing work-related items. |
| Contact Department: | NU Bookstore, 4 Ell Building (lower level), x2286. |
PROCEDURE:
Procedure for Procurement Card:
- Procard holder can go to Bookstore and bring merchandise to the designated faculty/staff register at the front of the bookstore.
- Procard holder should notify the cashier that the transaction will be on the Procard.
- The cashier will ring up the sale, applying appropriate discounts and not applying tax.
- Procard holder will sign receipt and keep copy for his/her records.
Procedure for Green Requisition:
- Department contact obtains green Bookstore Requisition from the Business Office at 123 Cullinane Hall.
- Department contact completes Bookstore Requisition and obtains required authorization signature.
- Department contact brings requisition to the Bookstore and selects items to be purchased.
- Department contact brings the items and requisition to the designated
faculty/staff register at the front of the Bookstore.
- Cashier fills out necessary areas on requisition and department contact
initials and signs completed requisition.
- Cashier gives department contact a carbon copy of the requisition and a reciept for office files.
- All purchases appear on the monthly budget sheets.
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